We will outline how and when we collect information, what information will be collected, why we are collecting information, how it will be stored. How long we will keep it and also how to get in touch if you have a query relating to the use of your data.
If at any point you have any concerns about any of your data, held by us, please get in touch.
Our website (www.awphotographic.org.uk) has been created with our visitor’s privacy in mind and complies with all UK national laws and requirements for user privacy.
Information that we collect from you
When you visit our website, you may be asked to provide information about yourself including your name and contact details. We may also collect information about your usage of our website as well as information about you from messages you post to the website and e-mails or letters you send to us.
Use of your information
We may use the information we collect from you when you register, make a purchase, sign up for our newsletter, respond to a survey or marketing communication, surf the website, or use certain other site features in the following ways:
To personalize user’s experience and to allow us to deliver the type of content and product offerings in which you are most interested.
To send periodic emails regarding your order or other products, special offers and services.
From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, or mail. We may use the information to customise the website according to your interests.
Your information will enable us to provide you with access to all parts of our website and to supply the goods, services or information you have requested. It will enable you to participate in interactive features of our service, such as online galleries, when you choose to do so. It will also enable us to bill you and to contact you where necessary concerning your booking. We will also use and analyse the information we collect so that we can administer, support, improve and develop our business. If you change your mind about being contacted in the future, please let us know.
What information we collect
We may collect the following information: name, contact information including email address, demographic information and other information relevant to customer surveys and/or offers.
When do we collect the information
We collect information from you when you fill out a form or enter information on our site.
Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and it’s external serving vendors.
This website uses tracking software to monitor its visitors to better understand how they use it.
Users are able to change their personal information by emailing us.
European General Data Protection Regulations (GDPR)
As per Article 30 for the GDPR this website and business are exempt from some the regulations surrounding the handling of private data.
However, this website will strive to ensure that where possible we comply with the stipulations laid out in GDPR.
All private data (email address, IP address, names, telephone etc) are stored on secure computers. No personal data will be given or sold without the express written permission of the user.
You may request to see copies of any personal information held and also request that that information is updated or removed in its entirety by contacting us. A small fee may payable.
Security and Data Protection
We employ security measures to protect, so far as reasonably possible, your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We will retain your information for a reasonable period or as long as the law requires or permits.
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are subject to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate/engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened links in social media
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default, some social media platforms shorten lengthy URLs
Users are advised to take caution and good judgement before clicking any shortened URLs published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine URLs are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
How long we keep your information
We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed. Your information which we use for marketing purposes will be kept with us until you notify us that you no longer wish to receive this information.
What are your rights regarding your information?
If at any point you believe the information we process about you is incorrect, you may request to see this information and have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).
Our Data Protection Officer is Andrew Wheeler and you can contact them at
All comments, queries and requests relating to our use of your information are welcomed.
If at any time you would like to unsubscribe from receiving future emails, you can email us at and we will promptly remove you from ALL correspondence.
You can contact us by email at or by using the contact form on this website.